AI dashboards, automations and websites for recruitment agencies.

Working with recruitment agencies

Good consultants, buried under a Friday afternoon of chasing.

Most independent recruitment firms in the UK are two to thirty consultants: a founder who still bills, a few strong billers, a resourcer or two and someone holding the back office together. Permanent, temp or both, the day runs on the phone and the inbox, and the CRM gets updated when there is a quiet moment, which is never. Every consultant has their own way of working, and the founder finds out what is really happening by walking the floor and asking.

The leaks are the same in every agency. Candidates apply and never hear back, then tell their friends. A client brief is taken on the phone and half-remembered by the time it reaches the job board. Interviews are booked by email ping-pong that takes three days. Temp timesheets are chased every Friday afternoon so payroll can run. Right to work documents, references and certificates sit in inboxes rather than on file, and get hunted for in a hurry when a client audit asks for them. Placements start and nobody calls on day one to check the candidate turned up happy. A six-consultant industrial temps agency and a boutique tech recruiter have the same problem: the people who should be selling are doing the admin.

We fix that with three things, built around how your agency already runs. A dashboard that shows every live role, candidate, interview, placement and open timesheet on one screen, by consultant. Automations that acknowledge every applicant in seconds and ask your screening questions, offer interview slots and send reminders, chase timesheets and approvals before Friday, request compliance documents and flag them before they expire, check in with new starters at day one, week one and month one, and put a weekly pipeline report by consultant in your inbox on Monday morning. AI drafts the messages in your voice; a consultant approves before anything goes out. And a website that ranks for the roles and sectors you actually fill, looks like a firm worth registering with, and puts every candidate and client enquiry straight into the pipeline.

It starts with a Discovery Day on site: a working day alongside your consultants, listening to the calls, sitting with whoever runs the back office, and watching where a candidate or a brief gets dropped. Within three working days you get a plain-English report of what we would fix first, each item with a fixed price and no obligation to build any of it.